Often we hear about the great leaders of old; the ones that took large legions of men into intense battle and would come out victorious.
In our day, we have less battles, but we have plenty of projects that are being managed every day by people just like you and me.
We also have different levels of experience and ability in managing those projects. Some manage projects very well, while others… not so much.
How Not to Manage Your Projects
1. Leading by (a bad) example.
Just like every successful war needs a great general, every successful project needs a great leader that leads by a good example.
You can’t expect to have a great body of workers without the head being on straight. Show them how hard work, dedication, thriftiness, creativity, and organization will help them achieve great things.
2. Poor communication.
If you’re still using paper, white boards, and phone calls, things can get mixed up, turned around, and forgotten.
When you assign out a task, you have to make sure the other side receives the task and can get going right away. That means having the ability to assign a task to someone so they get a notification that let’s them know the exact information they need to get started.
Then, you need a system in place for them to report back with a completion confirmation and details on how it went, followed by what’s next.
3. No verification or follow through.
If you assign something out or ask someone to do something and you haven’t heard anything back, you have to reach out to them and ask how things are going.
It’s natural for us humans to forget or to sweep something under the rug. However, if we know someone is always going to ask about it, we’ll be much more motivated to have a good answer when the question comes.
Don’t let things stay undone. Go in search of answers and incentivize a good result.
4. No reporting afterwards.
While this might seem like just any old extra step to make your life difficult, the after-project reporting, accountability, and analysis is almost as important as the project itself.
Reporting on your projects helps you determine how things went and find ways to improve for the next project. This is your self help period where you make sure any mistakes made on the previous projects happen again on the next ones.
5. Not using Project Management software to improve any of the above.
If you’re not using project management software to manage your team, you’re definitely doing it the wrong way.
You’re also missing out on all the great features that can take away
While everyone might not be natural born leaders, anyone can learn to manage a project effectively. What’s more, everyone can have the tools for successful project management in a world of software availability.
It’s finding the right project management tool, learning the right techniques, and using the software to its fullest.
Now get out there and manage those projects right!